Office & Business Move Checklist

4+ Weeks out from the move

___Find a new office location and sign contracts, set the start date for the lease
___Research moving companies and budget for the move, secure the movers & set the date
___Contact your I.T. department to plan the unhook/rehook day for computers, servers, and phones
___Contact your Internet provider to schedule an uninstall/install day
___Notify and discontinue all services related to upkeep at the current office: ie. Janitors, landscapers

2 Weeks out from the move

___Order boxes and moving materials, and ask employees to pack their non-essentials
___Order new furniture or any necessary signage for the new space
___Create a layout for the new office and provide this to the movers
___Send a communication to clients or vendors about the upcoming move, letting them know if you will be down for a day during the transition and when the office is open back up again if there is a closure
___Update and order new letterhead and business cards
___Add to your email signature footer the move date and a line calling attention to the new address

1 Week out from the move

___ Check in with employees on packing their non-essentials, provide labels
___ Back up all data on computers to an external server
___ Get the keys, if you haven’t already, for the new office. Make copies for anyone on your staff who need them
___ Go to the USPS and start getting your mail forwarded to the new address

day before the move

___ Add an out-of-office notice to your email or voicemails letting customers and vendors know you are moving the next day and there may be some delays in responses
___ Call the movers and confirm arrival time for the next day so that you’re ready to go
___ Have a quick meeting with your staff to go over the timing and plan for the following day, when things should be unhooked, and any last minute questions

day of the move

___ Arrive before the movers to ensure all access is open
___ Leave one staff member at the old location for any questions the movers may have, and send one staff member, or yourself, to the new location for any clarification
___ Communicate with I.T. the timing of getting things back up again
___ Ensure that the movers have unloaded everything to the appropriate places, finalize and issue/approve payment you’ve done a walkthrough at the old office
___ Instruct employees start unpacking their belongings

day / week after the move

___ Change your email footer to highlight the fact that you have now moved, change address in the content block if you usually include that info
___ Change your voicemail back to the regular recording, maybe add something about your new address if necessary
___ Notify the IRS about your new address here
___ Update your address on your website
___ Update your address on Google my Business, and any other online forums such as social media sites as well. Here is a good article to review on how to

___ THROW A PARTY, whew – you did it, team!

Get in Touch

(925) 895-4411

Open Hours

8am - 6pm Daily

Our Office

185 Front Street, Suite 207B
Danville, CA 94526

What we Do

Residential Hauling
General Junk Removal
Estate Clean Outs
Storage Clean Outs
Local Moves
Downsizing Moves
Senior Living Moves
POD & Storage Packing
Storage Moves
Short-Term Storage

SERVING DANVILLE, SAN RAMON, ALAMO, DUBLIN, PLEASANTON, Sunol, LIVERMORE, CASTRO VALLEY, hayward, san lorenzo, san leandro, oakland, WALNUT CREEK, LAFAYETTE, MORAGA, PLEASANT HILL, martinez, concord, pittsburg, antioch, brentwood AND OTHER surrounding BAY AREA CITIES.

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