Office & Business Move Checklist

4+ Weeks out from the move

___Find a new office location and sign contracts, set the start date for the lease
___Research moving companies and budget for the move, secure the movers & set the date
___Contact your I.T. department to plan the unhook/rehook day for computers, servers, and phones
___Contact your Internet provider to schedule an uninstall/install day
___Notify and discontinue all services related to upkeep at the current office: ie. Janitors, landscapers

2 Weeks out from the move

___Order boxes and moving materials, and ask employees to pack their non-essentials
___Order new furniture or any necessary signage for the new space
___Create a layout for the new office and provide this to the movers
___Send a communication to clients or vendors about the upcoming move, letting them know if you will be down for a day during the transition and when the office is open back up again if there is a closure
___Update and order new letterhead and business cards
___Add to your email signature footer the move date and a line calling attention to the new address

1 Week out from the move

___ Check in with employees on packing their non-essentials, provide labels
___ Back up all data on computers to an external server
___ Get the keys, if you haven’t already, for the new office. Make copies for anyone on your staff who need them
___ Go to the USPS and start getting your mail forwarded to the new address

day before the move

___ Add an out-of-office notice to your email or voicemails letting customers and vendors know you are moving the next day and there may be some delays in responses
___ Call the movers and confirm arrival time for the next day so that you’re ready to go
___ Have a quick meeting with your staff to go over the timing and plan for the following day, when things should be unhooked, and any last minute questions

day of the move

___ Arrive before the movers to ensure all access is open
___ Leave one staff member at the old location for any questions the movers may have, and send one staff member, or yourself, to the new location for any clarification
___ Communicate with I.T. the timing of getting things back up again
___ Ensure that the movers have unloaded everything to the appropriate places, finalize and issue/approve payment you’ve done a walkthrough at the old office
___ Instruct employees start unpacking their belongings

day / week after the move

___ Change your email footer to highlight the fact that you have now moved, change address in the content block if you usually include that info
___ Change your voicemail back to the regular recording, maybe add something about your new address if necessary
___ Notify the IRS about your new address here
___ Update your address on your website
___ Update your address on Google my Business, and any other online forums such as social media sites as well. Here is a good article to review on how to

___ THROW A PARTY, whew – you did it, team!